Managing Penalty Charge Notices (PCNs) can quickly become overwhelming for companies that operate large fleets of vehicles. Whether you hire out cars, vans, or minibuses, the volume of incoming notices, strict deadlines, and administrative workload can create unnecessary stress and financial risk. Without a streamlined system in place, important details can be missed, leading to increased costs and inefficiencies.
Our PCN Management System is designed specifically for vehicle hire and fleet-based businesses. It simplifies the entire process—from receiving and tracking notices to assigning responsibility and managing payments—giving you full visibility and control. With automation and smart tracking at its core, your team can focus less on paperwork and more on running the business.
No two fleet operations are the same, which is why our system is fully customizable to meet your specific requirements. Whether you need integration with your existing booking systems, unique reporting formats, or customized workflows for handling different types of PCNs, we can adapt the software to fit seamlessly into your operations.
Our team works closely with you to understand your processes and challenges, ensuring the system aligns perfectly with your business model. As your company grows or your needs evolve, the platform can be scaled and adjusted—providing a future-proof solution that continues to deliver value.
All your PCNs are stored and managed in one intuitive dashboard, giving you a clear overview of outstanding, processed, and disputed notices. This eliminates the need for scattered spreadsheets or manual tracking.
Never miss a deadline again. The system automatically tracks due dates and sends reminders, helping you avoid late fees and penalties.
Add as many vehicle (cars and vans) as you need to our PCN Management System.
Upload and store all supporting documents—such as rental or hire agreements, correspondence—in one secure place, making retrieval quick and hassle-free.
Add as many vehicle (cars and vans) as you need to our PCN Management System.
Control who sees and does what with flexible user roles and permissions. Assign different access levels to admins, managers, and staff to ensure security, accountability, and smooth workflow across your team.
Manage disputes, representations and appeals efficiently by tracking appeal statuses, deadlines, and outcomes. Keep a complete record of all communications for compliance and auditing purposes.
Maintain complete transparency with a detailed audit log that tracks every action taken on a PCN. From very first creation, updates and status changes to user activity, every interaction is recorded—ensuring accountability, easy troubleshooting, and full compliance with internal processes.
Adapt the system to match the way your business operates. From custom workflows and fields to tailored reports and integrations, the platform can be configured to fit your exact requirements—ensuring a seamless fit with your processes today and as you grow.
With our on-call web maintenance and management we designate website admins to be available at particular times to respond to an urgent CR (change request) or even a service issue. You will be able to speak with your website admin via Zoom.
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The Whatsapp support is available for our Tier 3 or above clients, even after business hours.
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